The Action Plan The Action Plan
The key to a successful policy is to understand the need to manage on-road risk at an appropriate level. That means that the fleet needs to understand its obligations and its own risk profile. The Health & Safety background should be the main starting point, since "driving at work" is now fully recognised within the Duty of Care obligations of employers to employees and other road users.
In summary the process involves:
- An appropriate risk assessment
- Written arrangements to deal with any material risks identified
- Audit trail of follow-up
- Regular reviews and further risk assessments at reasonable intervals
This process and all the related activities must be documented to form an audit trail - and the policy must be seen to be an active part of the business's management.
HR might not like it - but the Company Secretary and other top management must insist that there is a policy applicable to any employee - including Directors - when using the roads on business. And this must apply as far and as fairly as possible to all driving on business, whether in a company car, an ECOS or any other car "owned" by the employee, a rental or pool car - and of course all vans used on business.
Only one standard of road-risk management can apply in any one organisation. The only safe course is to identify all the risks of employees using the roads for business purposes and managing on from there.